Event planning and productivity go hand in hand. To organize a successful event, you need to be at your productivity best. However, do you think you were at your productive best when you last organize a business conference? Was the stress too much to handle? Did the conference leave you exhausted? Did you avoid hiring conference managers for the event?
From meeting the expectations to taking care of the untoward incidents, there are plenty of things you must have taken care of. One of the best ways to decrease the pressure off your job is to have a plan beforehand and delegate the tasks. Streamlining the jobs will ensure that you stay at your productive best, despite the busy schedule.
If there’s a conference lined up, make sure you read these top 5 conference planning tips to save yourself from headaches.
- Create a List
- Hire Conference Managers
- Employ Effective Management Skills
- Maintain a Positive Attitude
- Streamline The Process
Begin planning a conference by creating a to-do list, and a check-off list. Include all important details that must be accomplished till the day leading to the event. Also, delegate the tasks and assign each item to your team. Not having to deal with every aspect of the management on your own will make it easy to stay productive.
Well, there’s no doubt that the position of a conference manager is regarded as one of the most stressful jobs in the world. They are responsible to make the event a success, deal with unexpected complications, find viable solutions to problems and do a lot more. Hiring conference managers will make it easy to concentrate on other important tasks while they take care of the attendees, vendors, and speakers.
When you are working with a team, it is important to check with everyone a few days before the actual event to make sure all the requests have been met. Go through the list and tick off what has been accomplished and what needs to be done. A day before the conference, do a walkthrough of the venue and check if everything has been done.
Don’t self-doubt. If you were unable to put together a great conference last year, make sure to learn from your mistakes; rather, than thinking about them and doubting your abilities. Also, don’t waste a lot of time excelling in one aspect while forgetting about the rest. Make sure to complete every task instead of achieving perfection in a single task. Also, seek help from your team if you feel stuck on something.
To stay productive, make sure to use your time resourcefully. When a problem arises, think whether you are really required there or can the emergency be handled by one of the conference managers available on sight. Don’t waste your time doing tasks which can easily be done by someone else. Indulging in petty tasks when something important demands your attention shows that you don’t trust your team.
A conference consists of many moving parts along with things you have no control over. Make sure you delegate, streamline and automate tasks whenever required to become more productive.
Looking forward to hiring the best conference managers? Leishman Associates have an experienced, enthusiastic and dedicated team of conference specialists who will make sure your conference run on time, on budget and keep the attendees engaged. Call today!!